Women in the Arts – Art Basel 2024
In my role at Modern Luxury Media, I actively coordinated and executed the Women in the Arts event during Art Basel 2024. I was deeply involved in every stage, from pre-event logistics and on-site execution to post-event breakdown, ensuring a smooth and unforgettable experience for all attendees.
Pre-Event Preparation
Organized and packed all necessary inventory, including event essentials such as alcohol, directional signage, sponsorship pop-up menus, and Ocean Drive magazines.
Arrived on-site at 7 AM to oversee and assist with vendor and sponsor setup.
Directed the florist on table arrangements to align with the event’s aesthetic vision.
Placed directional signage strategically to guide guests smoothly through the venue.
Assisted in last-minute speechwriting for my boss, ensuring impactful messaging for the audience.
On-Site Event Coordination
Managed inventory setup, including sponsorship materials, menus, and bar arrangements.
Coordinated with models for the event’s fashion show, ensuring timely and efficient wardrobe changes.
Maintained clear communication with vendors, sponsors, and building management to uphold event flow and brand alignment.
Post-Event Breakdown
Oversaw the efficient breakdown of the event, ensuring all inventory was accounted for and properly stored.
Located and coordinated the use of the Amara Paraiso storage room for temporary inventory placement.
Arranged and managed the pickup logistics with delivery teams to clear the venue post-event.
Key Takeaways & Impact
During this experience, I demonstrated adaptability by handling last-minute changes, whether it involved speechwriting or making inventory adjustments. I strengthened my ability to manage logistics and oversee on-site operations, even under tight timelines.
Additionally, I enhanced my event coordination skills, ensuring smooth transitions from pre-planning through execution and post-event wrap-up.
This experience reinforced my capability to seamlessly execute high-profile events, ensuring both client satisfaction and an elevated guest experience. I thrive in dynamic environments where I can combine strategic planning, brand alignment, and hands-on execution to bring creative visions to life.
