Ultra Padel Event - Miami 2024
During my time at Modern Luxury Media, I had the privilege of spearheading the coordination and execution of the Ultra Padel Event in Miami. I took charge of handling logistics, building strong relationships with sponsors, and managing the event flow, ensuring everything came together seamlessly. It was incredibly rewarding to see all the moving parts align, from the setup to the guest experience, creating an engaging and memorable day for everyone involved.
Pre-Event Planning & Setup
Organized and packed all necessary inventory, including alcohol, directional signage, frames, and Ocean Drive magazines.
Arrived at Ultra Padel Miami at 3 PM to coordinate with the space manager and locate pre-delivered inventory.
Executed event setup, including laying out magazines, placing directional signage, and setting up event branding elements.
Directed sponsors to their designated areas, ensuring seamless setup and connecting them with the event leadership team.
Assisted in setting up the bar area, ensuring all necessary beverages were properly stocked and displayed.
Assembled Ocean Drive-sponsored goody bags, incorporating sponsor products for attendee distribution.
On-Site Management & Execution
Managed check-in operations, greeting guests and ensuring smooth entry into the event space.
Provided assistance to attendees, answering inquiries and directing them to key event areas.
Facilitated real-time communication between sponsors, staff, and management to maintain an organized flow of activities.
Post-Event Breakdown
Led the event breakdown process, ensuring all inventory was accounted for and properly stored.
Packed up all event materials and coordinated storage with the on-site facility team.
Managed pickup logistics with delivery teams, ensuring a streamlined and efficient post-event process.
Key Takeaways & Impact
I strengthened my event logistics and sponsor coordination skills, ensuring smooth activations and operational flow. Additionally, I enhanced my ability to manage high-profile brand partnerships and maintain organization in a dynamic event setting.
Through this experience, I demonstrated expertise in guest management, inventory oversight, and post-event coordination, contributing to the successful execution of a large-scale event.
This experience further solidified my proficiency in event planning, sponsor activation, and logistical coordination, preparing me to handle large-scale event operations with efficiency and professionalism.
